Electronic Document Management And Tracking System

Abstract

The PhilHealth Regional Office of National Capital Region (PRO NCR) is an office under the Philippine Health Insurance Corporation (PHIC) that has created and manages the different types of documents internally that disseminates and routed to various offices. Documents such as Advisory, Corporate Office Order, and other pertinent documents are the most common to create and process. Over the year, most of the problems gathered through interviews and personal experience are missing documents, ineffective dissemination, poor tracking, retrieving, and printing documents.

The Electronic Document Management and Tracking System (EDMTS) can manage and transmit various documents. It also centralizes storing information and electronic documents through a web application to quickly retrieve, share, disseminate, and monitor documents' status. The web-based system comprises different modules such as user management, location library management, document type, action management, and document management, which can create new documents and route and publish the electronic document.

EDTMS was developed using PHP Laravel framework for the frontend, MySQL to store information, and Apache server as a web application server. As a result, the corporation improved its performance and increased its productivity in managing the documents.