The Development of a Web-based Membership Tracking Information System for a Karate Martial Arts School in the Philippines

Abstract

A karate martial arts school that has many branches in the Philippines faced challenges in managing its growing membership base and keeping track of important information, which resulted in inefficiencies, errors, and decreased member satisfaction. To address these issues, a karate martial arts school in the Philippines needed an effective membership tracking information system to automate membership management, improve communication, streamline data management, and enhance member engagement.

The methodology used to prove the successful implementation of the proposed information system was to utilize the Technology Acceptance Model (TAM), Socio- Technical Systems Theory (STS), and the Information Processing Theory (IPT). The Web-Based Membership Tracking Information System (WBMTIS) was developed to provide better accessibility, present up-to-date information on karate practitioners, and create a customized platform tailored to a karate martial arts school aimed at utilizing open-source technologies. Throughout the development process of WBMTIS, frameworks such as Scrum and ADDIE, were used with modifications to these frameworks in order to aid in the successful implementation and acceptance of the system based on information system theories included in the research. The research helped in identifying the unique needs of the karate martial arts school and tailor-fitted the system according to the stakeholders wants and needs.

The overall result of implementing the WBMTIS affirmed the system’s functional effectiveness and high level of user acceptance due to a yielded mean score of 91.25 based on the usability testing conducted using the System Usability Scale (SUS), therefore classifying the WBMTIS under the usability category of “Excellent”. The information system theories used in the study were grounded in TAM, STS, and IPT, which assisted in the system’s design, human-computer interaction, and adoption strategy. These frameworks supported the evaluation of the system’s ease of use, social and organizational integration, and cognitive efficiency in information processing. The study concludes that the system successfully met its objectives and offers a practical model for digital transformation within martial arts organizations. Recommendations for future enhancement include the integration of an online payment gateway, push notifications, calendar synchronization, an internal messaging module such as chat, an advanced analytics dashboard, and an e-learning component to extend instructional reach and system functionality.